Georgetown Research Services
Georgetown Research Services

Rates and Institutional Information

This page provides information that may prove useful in preparing proposals for Federal and Non-Federal Sponsors. JORA’s proposal developers are available to assist faculty with proposal development and submission.

Official Georgetown University Information and Signatories

Official Institutional Name and Address

Georgetown University
Joint Office of Research Administration (JORA)
37th and O St NW
Washington, DC 20057-1014

Official Institution Business Officer

Melissa Layman, Senior Director, Joint Office of Research Administration (JORA)
Tel: (202) 687-1664
Email: melissa.layman@georgetown.edu

Authorized University Agreement Signatories

Melissa Layman
Senior Director – Joint Office of Research Administration
melissa.layman@georgetown.edu

Haewon Park
Life Sciences – Senior Cluster Research Administrator (CRA)
hp47@georgetown.edu

Alisa Mutter
Clinical Sciences – Senior Cluster Research Administrator (CRA)
kam352@georgetown.edu

Authorized University Proposal Signatories

Melissa Layman
Senior Director – Joint Office of Research Administration
melissa.layman@georgetown.edu

Haewon Park
Life Sciences – Senior Cluster Research Administrator (CRA)
hp47@georgetown.edu

Alisa Mutter
Clinical Sciences – Senior Cluster Research Administrator (CRA)
kam352@georgetown.edu

Alexis Poole
Mathematical and Physical Sciences – Cluster Research Administrator (CRA)
ap1838@georgetown.edu

Christiana Kasner
Social Sciences & Humanities – Cluster Research Administrator (CRA)
ck1056@georgetown.edu

Marisa D’Angelo
Public Policy – Cluster Research Administrator (CRA)
md1728@georgetown.edu

Ryan Dempsey
Other Centers and Schools – Cluster Research Administrator (CRA)
rd986@georgetown.edu

Richard Cecil
Senior Proposal Developer / Team Lead
rc398@georgetown.edu

Institutional ID Numbers

Cognizant Audit Agency (Current)

Director, Non-Federal Audits
Office of Inspector General
U.S. Department of Education
Wanamaker Building
100 Penn Square East, Suite 502
Philadelphia, PA 19107
Phone:  (215) 656-6900

Cognizant Federal Agency

Department of Health and Human Services – DHHS
Mr. Darryl W. Mayes – Deputy Director Cost Allocation Services
Phone: (301) 492-4855

Disclosure Statement Filing Information

U.S. Department of Health & Human Services
Mr. Arif Karim
Branch Chief–Colleges & Universities, Hospitals and Nonprofit Organizations
Cohen Building, Room 1067
330 Independence Avenue, SW
Washington, DC 20201
Date Disclosure Statement was filed: 03/12/2015

University Tax Documents

The Tax Department has the most up-to-date list of all University-related tax documents, many that are already available for download. 

For the Form 990 please access the latest form report via this portal.

Banking Information, including ACH and wire instructions and bank letter

Cost Accounting Standards Board Disclosure Statement (CASB DS-2)

The University’s DS-2 disclosure statement regarding its cost accounting standards can be accessed at the Sponsored Programs Financial Operations.  

Fringe Benefits and Facilities & Administrative (F&A) Rates

Georgetown University negotiates its fringe benefit rate annually and its facilities and administrative (F&A) rate every three years with DHHS Division of Cost Allocation. Our most recent Federally Negotiated Indirect Cost Rate Agreement (NICRA) is dated January 30, 2023 and should be included in all federal grant and contract proposals.

Fringe Benefit Rates

Georgetown’s Office of Financial Affairs negotiates the fringe benefit rate annually with the DHHS Division of Cost Allocation. As of July 1, 2023, Georgetown University’s base fringe benefit rates are as follows:

Effective July 1, 2023 to June 30, 2024
Students (Graduate and Undergraduate) 0%*
Faculty & Staff (75%-100% time)31.40%**
Faculty & Staff (50%-74% time)12.25%
Temporary Workers and Part-Time Faculty & Staff (1%-49% time)7.60%
Postdoctoral Fellows, Residents, and Interns21.50%
MedStar17.65%
MedStar (non-Georgetown University Hospital)20.90%

*Please note that Graduate Students receive funding to support Tuition and Health Insurance costs in accordance with the current Georgetown University graduate student collective bargaining agreement.

** Fringe benefit rates are charged at a reduced rate for full-time faculty and staff whose salary rates exceed $125,000 per year as described below:

Example: if an employee’s budgeted salary rate is $212,100 (the FY2023 NIH salary cap), then fringe benefits would be budgeted as follows:

Fringe calculation for employee with salary rate of $212,100

Salary DollarsFringe RateFringe Costs
Base rate (up to $125,000)$125,00031.40%$39,250
Reduced rate (between $125,000 and $205,000)$80,00019.40%$15,520
No fringe assessed (salary over $205,000)$7,1000%$ –
Total Salary & Fringe Costs$212,100
–
$54,770

Indirect Cost (IDC) Rates

Indirect costs (IDC), otherwise known as overhead or facilities and administrative (F&A) costs, are charged on most external research grants. The rates vary depending on the sponsor and other factors, as outlined below.

IDC on Federal Grants and Contracts

Note: Activities implemented by sub-awardees are not considered off-campus.
On-Campus
(Effective April 20, 2022 until amended)
Activity TypeRatePeriod
Organized Research56%07/01/2022 – 06/30/2026
Instruction44%07/01/2022 – 06/30/2026
Other Sponsored Activity35.5%07/01/2022 – 06/30/2026
Note: Activities implemented by sub-awardees are not considered off-campus.
Off-Campus
(Effective April 20, 2022 until amended)
Activity TypeRatePeriod
Organized Research, Instruction, and Other Sponsored Activity26%07/01/2022 – 06/30/2026

For proposals submitted to the National Endowment for the Humanities and the National Endowment for the Arts, and in accordance with NEH** and NEA guidelines respectively, the indirect cost (IDC) rate used will depend on the nature of the proposed work.  For most proposals for fellowship and stipend awards, and when a zero rate is explicitly required, generally no IDC can be charged. In rare cases the negotiated Federal “Organized Research” rate might apply, but in general it is expected that for research and scholarship typical of the humanities, the “Other Sponsored Activities” IDC rate should be used. Because Georgetown has negotiated Federal rates, a de minimus rate is not applicable. Current negotiated Federal IDC rates can be found here.

** Follow the NEH link, navigate to Section 11. Budget Revisions, and scroll down to the text following item G for an explanation of allowable IDC rates.

IDC in Non-Federal Grants and Contracts

* When a sponsor has a published IDC rate, that rate will be adhered to. When the sponsor does not have a published rate, the University typically charges 30% for pharmaceutical agreements and 15% for foundation / other corporate agreements, although the University will accept the maximum rate that the sponsor is willing to allow. Please provide documentation for the IDC rate you are using as part of the proposal package in GU-Pass.
Sponsor TypeIDC Percentage
Pharmaceutical Agreements30%*
Foundation and Corporation Agreements15%*

Exceptions for IDC Reduction

There are exceptions where an IDC reduction or waiver are considered. The PI must request a Vice-Provost of Research approval of this reduction/waiver by email. This approval must be included along with the proposal package routed for internal approval via GU Pass.

Calculating IDC

Note that all IDC rates are charged on direct costs.  Total costs include both direct and indirect costs, so the share of total costs that goes to indirects is not equal to the IDC rate. In general, if the IDC rate is r, the share of indirects in total costs is r/(1+r). For example, the current Organized Research IDC rate is 56%, so the share of indirects in total costs is 0.56/1.56 = 35.9% when this rate is applied. Similarly, the current Other Sponsored Activities IDC rate is 35.5%, so when this rate is applied, the share of indirects in total costs is 0.355/1.355 = 26.2%.

Applying the Indirect Cost Rate

On Federal Grants and Contracts

Calculate indirect cost by multiplying modified total direct cost by the appropriate indirect cost rate. Modified total direct cost is total direct cost minus the cost of the items below:

Alterations/Renovations to office or laboratory space
Equipment ($5,000 and over)
Patient care
Participant costs
Rental of off-campus facilities
Student tuition
Subawards (amount above the first $25,000 of each subaward)

Equipment is defined as an article of non-expendable tangible personal property having a useful life of more than two years, and an acquisition cost of $5,000 or more.

On Non-Federal Grants and Contracts

Calculate Indirect Cost by multiplying total direct cost by the appropriate indirect cost rate. No items are excluded from the Indirect Cost calculation for non-federal grants and contracts.

Other Useful Links

Forms & Templates

JORA Internal Forms and Templates

NIH Forms and Templates