Post-Award Grant Management

JORA Post Award Grant Administrators will support Main Campus PIs on the post-award management of external awards. The Medical Center PIs will continue to work with their department financial administrators for post-award management.

JORA Post Award Grant Administrators are responsible for completing the monthly reconciliations of all externally sponsored research expenditures and making corrections if needed; determining with faculty if effort adjustments, re-budgets, agreement modification or no cost extensions are needed; working with the Sponsored Projects Finance Office (SPFO) and faculty to close out projects in a timely manner; and reviewing and approving sub-recipient invoices prior to payment.

Subaward Process

Once a sponsored award is received and set-up in GMS, the PI’s Post-Award Administrator/Grant Manager should work with the PI and subsite to address any changes in budget or scope since proposal submission. They should also work with JORA to make sure any prior approval requests are addressed. Once these steps are finalized, the Post-Award Administrator/Grant Manager should submit the request for a new subaward or request for a modification to an existing subaward in GU-Pass.

After the subaward request has been reviewed and approved by the JORA Pre-Award Grant Administrators in GU-Pass, they will work with the subsite to have the subaward fully executed and will then set up the subaward in GMS.